HR is essential for reinforcing, developing, and directing the functions of an organization. It manages payroll, compensation, benefits, training and development, talent acquisition, and employee relations.
To put it shortly: HR is responsible for employee success, the hallmark of a thriving business. So, it needs to work efficiently and productively. Unfortunately, in larger companies (with 25 plus employees), HR functions can be pushed back or fall through the cracks.
Fortunately, HR managers and teams can use HR software to stay ahead of payroll issues, perform talent acquisition, and manage benefits. But what is HR software? And is efficiency the only reason why HR managers should use it?
Let’s find out.
What’s HR Software?
A human resources management system (HRMS), also known as a human resources information system (HRIS), is a software suite used by companies to manage internal HR activities like:
- Training and development
- Talent acquisition
- Talent management
- Employee attendance and engagement.
HR software gives HR managers and staff access to cloud-based HRM solutions, such as a paystub generator, that are easy to configure and adapt, provide instant access to employee data, and streamline payroll and compensation issues, the primary cause of employee churn.
Managers also use HR software to help employees progress in their careers, develop new skills, track their performance, schedule employees for work and note any workplace issues.
8 Benefits of Using HR Software
HR software is central to an organization’s ability to manage its employees, work productivity, and office culture. Here’s what it can do for companies:
1. It Reduces HR Costs
Payroll and benefits management are high-priority targets for all companies because payroll taxes, salaries, and benefits are some of the biggest line items. So, HR has to make sure they never run into any issues with them.
HR software can help HR teams save on data tracking and insurance premiums without affecting employee experience.
2. It Increases Business Efficiency
An HRMS system can automate HR processes, allowing human resource personnel to work on other high-value projects and increase talent acquisition and management. It can also facilitate information gathering and communication, which also cuts down on time spent on work.
For instance, when employees get proper training and development opportunities, they’ll be more dedicated to their work, know what they have to do, and understand their importance to their company, which can increase employee satisfaction and improve business efficiency.
3. It Enhances Employee Morale and Experience
Employee experience is the foundation of business success. If your employees are happy, they’ll be efficient and productive, but if they aren’t, they won’t dedicate their time to improving your company.
However, because HR software automates payroll and reduces issues with compensation and benefits payments, it increases employee experience and morale, allowing them to work wholeheartedly.
Plus, it helps employees to connect with each other, leading to peer recognition, which can also improve morale and performance.
4. It Improves Employee Retention
When your employees are happy and thriving in their workplace, they don’t want to leave. But how does HR software impact employee retention?
HR software allows employees to communicate over long distances, get training opportunities, and develop skills that help them increase their performance. This helps them stay motivated and prompts them to learn more, which is a primary cause of employee retention.
5. It Leads to Fewer Errors
Payroll errors are notorious for causing employee dissatisfaction and churn. However, HR software can reduce these errors to almost zero, leading to increased employee satisfaction. Plus, It can also reduce tax withholding errors, which can cause the IRS to penalize a company.
6. It Helps Companies with Regulatory Compliance
Regulatory compliance is a massive part of company success because if regulations aren’t met, they could cause companies to lose thousands in court. As HR is responsible for complying with regulations at the state and federal levels, HR software can help it manage its responsibility.
The software helps HR monitor compliance needs, nudge people who aren’t complying, and report any compliance issues before they lead to penalties.
7. It Cuts Down on Timecard Fraud
Timecard fraud is a thing, and it costs companies time and money. It can take the form of “buddy punching,” when a colleague or friend checks in for a late employee, billing for unworked hours and taking long lunch breaks.
HR software eliminates some of these issues by requiring employees to swipe their employee IDs when signing in.
8. It Gives HR Access to Metrics for Analysis
Access to metrics can help HR manage costs, improve regulatory compliance, pinpoint consistent issues, gain insights into possible improvements, and increase employee engagement by removing factors that stopped it from happening.
HR software also gives HR personnel access to data that helps them determine future work plans and predict turnover and churn in critical roles. Accurate data also helps businesses reach goals consistently.
For instance, companies who’re trying to reduce talent acquisition costs can track metrics like time-to-hire, cost-per-hire, and voluntary/involuntary turnover to increase the quality of their hires while reducing costs.
The Bottom Line
HR software is essential for business success. It increases employee retention and engagement, reduces overhead costs, promotes better decision-making, helps with regulatory compliance, and provides HR managers with access to performance metrics and enterprise analytics that help them gain insights into consistent issues.
So, if you’re looking to improve your HR process, solve payroll issues, and better manage talent acquisition data, an HRMS might just be what you need.